Sample collection certificate
Member States may issue sample collection certificates in respect of sample collections, provided the collection is covered by a valid ATA carnet and includes specimens, parts or derivatives of species listed in Annexes A, B or C of Regulation (EC) No 338/97.
The application form for this Certificate (model shown in Regulation (EC) 865/2006) is a set of 5 forms:
- original (Form number 1); grey.
- copy for holder (Form number 2); yellow.
- copy to be returned by Customs to the issuing authority (Form number 3); green.
- copy for the issuing authority (Form number 4); pink.
- application form to be completed by applicant (Form number 5); white.
The issue of Musical instrument Certificates is regulated by Articles 44a to 44g of Regulation (EC) No 865/2006. A Certificate is valid if the following requirements are met:
- A sample collection covered by a sample collection certificate must be re-imported into the Community before the date of expiry of the certificate.
- The specimens covered by a sample collection certificate may not be sold or otherwise transferred whilst outside the territory of the State that issued the certificate.
- A sample collection certificate shall not be transferable. If the specimens covered by a sample collection certificate are stolen, destroyed, or lost, the issuing management authority and the management authority of the country in which this occurred shall be immediately informed.
- A sample collection certificate shall indicate that the document is for ‘other: Sample Collection’ and shall include the number of the accompanying ATA carnet in box 23.
- This certificate is not valid unless accompanied by an original CITES document issued by a third country, if this is the case.
The application form should include copies of any documents required in each case (proof that specimens were legally acquired in accordance with CITES provisions, markings, captive-breeding, etc.). Applicant must show proof that all requirements are met. Applications should be submitted at least 15 days in advance.
Customs and Inspection Procedures
The holder shall, for verification purposes, surrender the original (form 1) and a copy of that certificate, and where appropriate the copy for the holder (form 2) and the copy for return to the issuing management authority (form 3), as well as the original of the valid ATA carnet to a customs office. The customs office shall, after processing the ATA carnet, and, if necessary, entering the number of the accompanying ATA carnet into the original and copy of the sample collection certificate, return the original documents to the holder, endorse the copy of the sample collection certificate and forward that endorsed copy to the relevant management authority in accordance with Article 45.
If a specimen originates from within the EU, the issuing authority will be the CITES Management Authority of the Member State from which the specimen originates. In this case, any import, export, or re-export of the specimen will require the Certificate holder to submit the "original" certificate (form number 1), along with the original and copy of the Continuation Sheet for verification at an authorized EU Customs post. Customs will complete the Continuation Sheet, return the original documents to the holder, and forward the endorsed copy of the Continuation Sheet to the relevant CITES Management Authority.
If the specimen originates from a non-EU country, the CITES Management Authority of the EU Member State that is to be the first country of destination for the specimen will issue the personal ownership certificate, provided that applicant has submitted the required equivalent document issued by the non-EU country concerned. Procedure is the same as described above. The applicant should also submit the original certificate issued by the non-EU country for verification.